To All Members of the Peterborough Amateur Radio Club;
Notice of Special Meeting
Hello Everyone and Best Greetings.
As was discussed at the previous meeting. The March Meeting will be replaced with a Special Meeting to vote on the changes to the Articles of Incorporation, and the Bylaws of the Peterborough Amateur Radio Club.
Attached with this letter is:
- The Proposed Articles of Amendment which is to change our Letters Patent to comply with the document that has replaced that the Articles of Incorporation.
- The 2025 Bylaw Amendments which outlines more clearly the changes that have been made to the Bylaws.
- The 2025 Bylaws which is the document I will be signing at the meeting should the resolution pass and will replace the current Bylaws.
This is the last step of complying with the new Ontario Non-Profit laws which we are governed by. A Brief Summary of the changes are:
- Replacing the requirements of notifying the members by letter mail with email.
- Replacing the rules our meetings are governed by from Robert’s Rules of Order to the Democratic Rules of Order (a much easier to understand alternative).
- Allowing the Corporation to Operate with only 3 directors should no one volunteer for the positions of Activities Director or Vice-President.
- Preventing the Club from getting bills for reimbursement from a member a significant time later, when we thought they were donations.
- Changing the terms to line up with the new Ontario Law.
- Spelling and Grammar Corrections.
- Removing some laws that specified positions or other things that were no longer required (such as repeater council meetings, or repeater control operators).
As is usual the meeting will be Held March 4th 2025 at 7:30PM at the Otonabee Valley Public School’s Library 580 River Road South, Peterborough, ON K9J 1E7. It will also be available virtually on Google Meet via Computer or Phone.
Google Meet joining info:
Video call link: https://meet.google.com/eod-qtkf-rhb
Or dial: (CA) +1 226-316-5877 PIN: 257 370 241#
More phone numbers: https://tel.meet/eod-qtkf-rhb?pin=3462943941305
Thank you. I look forward to seeing you all at the meeting.
Attached Files:
Notice of Special Meeting
Articles of Amendment
2025 Bylaws
2025 Bylaw Amendments